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Receipts & Payments

Money received from and paid to your contacts — the party ledger's engine. Two tabs: Vouchers (every receipt and payment) and Outstanding & Ageing (who owes what, and for how long). Open it from Day Books → Receipts & Payments.

Record a receipt, cancel a voucher the audit-safe way, and read the ageing buckets.

What you can do here​

  • Record a receipt or payment — date, amount, contact (type two letters to search), mode, reference, and optionally against a specific open invoice — or leave it on account.
  • Cancel, never delete — a wrong voucher is cancelled: it stays in the register for audit with a CANCELLED chip, but counts in no balances. Cancelled vouchers can't be edited or re-cancelled.
  • Track outstanding — the second tab splits Receivable (customers owe you) from Payable (you owe suppliers), aged into 0–30, 31–60, 61–90, and 90+ day buckets.
  • Open any contact's ledger — the full statement with running balance, printable.
The voucher register — receipts arrow down in green, payments arrow up in amber.

Good to know​

  • The date range defaults to this month — and clears itself while you search, so a lookup scans the whole history.
  • Recording against an invoice updates that invoice's paid amount; the ledger, both invoice registers, and the dashboard refresh together.
  • From the Outstanding tab, the + on any row opens a pre-filled voucher for that contact.
  • Contacts — the ledger button lives on every contact row too
  • Day Book — where the day's collections consolidate