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Purchase Orders

A purchase order says what's coming from a supplier — it moves no stock by itself. Goods arrive when the order is received into a purchase invoice, in full or across partial deliveries. Open it from Purchases → Purchase Orders.

Raise a PO on a supplier, see the receive path, and cancel an unreceived order.

What you can do here​

  • Raise an order — the supplier (the search shows supplier-type contacts only), the lines with quantities and expected prices, and an expected delivery date.
  • Receive — Convert to Invoice on an open order opens a purchase invoice pre-filled with the outstanding quantities, so partial deliveries work without extra steps; the list tracks received against ordered and shows Partially received.
  • Cancel — an open order with nothing received cancels cleanly; no stock is affected.
The received column tracks each order's progress toward fully received.

Good to know​

  • Once goods are received against an order, editing or cancelling it is refused until the linked purchase invoice is dealt with first.
  • A received order closes itself when the last outstanding quantity arrives.